Organization: Just Do It
I’m going to borrow a slogan from Nike and suggest it as a mantra for organization of photographs. Just Do It.
Whether your photography medium is film, slides, or digital, as you take more photos you’re going to end up with storage and organization needs. I know a couple guys who have gradually accumulated thousands of photos which they organize simply by burning them to CD and writing on the CD. I suppose that’s better than a complete lack of any system, but when you need to find a photo, it’s a challenge to guess when it was shot and to figure out which disc it might be on.
When it comes to storing digital images, there are several programs specifically for that purpose. I use IMatch and will likely write about it in the future. Regardless of the organization system you choose, here are four things you should keep in mind:
- The system should allow for images to easily be found my multiple criteria. Those criteria might include date taken, subject matter, photographic style, time of day, and other information specific to the types of photos you take. For example, I take a lot of photos of trains, and I can easily find those of a specific railroad.
- The system must scale. What works for keeping track of 100 photos might not be practical when that collection grows to a few thousand. Choose an organization method that allows for expansion both in the quantity of photos, as well as the types of material being tracked, that is, to have new categories or ways to find the material.
- The system should be easily backed up. If you’re using a software program, there should be a feature to backup the database. If you’re storing something in the physical sense (slides, prints, negatives, etc), your organization scheme should allow for a duplicate set of material.
- The system should be able to be used fast enough to be effective. If you avoid cataloging your photos because it’s too hard or too time-consuming, the system won’t get used, and you might as well not have any system at all.
Spending a few minutes to develop an organizational system will pay off in reduced frustration and time spent looking for photos in the future. In a future post, I’ll dive further into the world of digital asset management software and offer some specific information on my program of choice, IMatch. Regardless of the system you choose, the important thing is to have system, and use it.
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